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Interim Programs Coordinator

Deadline to apply

January 9, 2022

Position Type

Contract position – Full-Time February 1, 2022 until July 29, 2022

Position Summary

The Programs Coordinator supports the planning, development, delivery, and evaluation of the organization’s learning programs. They may also represent Arts Council Wood Buffalo (ACWB) in certain partnership opportunities with artists, arts organizations, community, business, and industry stakeholders. This position will work collaboratively with the Communications & Engagement Coordinator to ensure timely and on-brand marketing of the learning programs. The Programs Coordinator will work within the guidelines, policies, and strategic framework of ACWB and will be accountable and responsible for specific projects as assigned.

Apply today to join our team and use your skills to make a difference in a growing arts community. Full job description available here.

Duties & Responsibilities

The Programs Coordinator performs a wide range of duties including some or all of the following:

  • With the Programs Manager, plan the learning programs and their activities in accordance with the mission and goals of ACWB.
  • Maintain the program evaluation framework to assess the strengths of the programs and to identify areas for improvement.
  • Identify potential funding opportunities for ACWB learning programs to ensure sustainability.
  • Ensure that program activities operate within the policies and procedures of the organization.
  • Ensure that program activities comply with all relevant legislation, professional standards, funding agreements, and charitable status requirements.

Program Delivery and Financial Management

  • Coordinate logistics regarding program delivery.
  • With support of the Programs Manager, ensure financial records for the programs are up to date.

Staff and Partner Management

  • Maintain relationships with ACWB partners on collaborative projects.
  • With support of the Programs Managers, supervise any program staff, contractors, or volunteers that may be hired to assist with ACWB program initiatives.
  • Work with the Communications & Engagement Coordinator to engage volunteers for appropriate program activities using established volunteer management practices.

Community Engagement

  • Communicate with clients and other stakeholders to gain community support for programs and to solicit input to improve programs.
  • As required, attend meetings and events to help build the profile of ACWB and its programs.
  • Provide member and stakeholder advisory and consultative services as required.

Registration and Recording Keeping

  • Maintain forms and records to document program activities.
  • Manage program registrations.
  • Participate in the collection and maintenance of records on program users for statistical purposes according to the ACWB confidentiality and privacy policies.

Program Evaluation

  • With support from the Programs Manager, identify and evaluate the risks associated with program activities and take appropriate action to control the risks.
  • Report evaluation findings to the Programs Manager and recommend changes to enhance programs, as appropriate.

Qualifications and Experience

  • Experience in program delivery, preferably in the cultural sector, is an asset.
  • Knowledge of the Wood Buffalo arts community.
  • Excellent interpersonal relationship and communication skills (both written and oral).
  • Proficient in the use of computers (word processing, spreadsheets, etc.) and other technology.
  • Proficiency in event planning and execution would be an asset.


Creative/Innovative Problem Solving – solves complex problems that may involve using several analytical or creative techniques to break the problem down into component parts or issues to improve operations or develop new opportunities.

Personal Credibility – Trusted and respected by others, protects confidential information, and is accountable for their actions and decisions. Serves as a role model for others when solving problems and dilemmas or confronting unethical actions.

Dispute Resolution/Conflict Management – Resolves conflicts, confrontations, and disagreements in a positive and constructive manner.

Initiative – Persevering and proactively dealing with situations and issues, seizing opportunities that arise.

Adaptability – Ability to work in ambiguous or changing situations and with diverse individuals or groups.

Interpersonal Communication – Listening to others, understanding complex documents and reports, and communicating needs and directions clearly.

Process Management – Ability to analyze systems and structures and propose alternatives to improve processes.

Organizational Awareness – Understanding and using the workings, structures, climate, and culture of the organization to achieve results.

Strategic Framework Awareness – Articulates the organization’s vision, mission, values, and ethics through programs, services, and policies.

Organize – Set priorities, develop a work schedule, monitor progress towards goals, and track details, data, information, and activities.

Working Conditions

The Programs Coordinator works a standard workweek but may be required to work some evenings and weekends for program delivery or community engagement. In such events, appropriate changes will be made to the Programs Coordinator’s usual work schedule. This position may require travel between the communities within the Wood Buffalo Region.

ACWB is an equal opportunity employer. We celebrate and support diversity, and are committed to creating an inclusive work environment, free of employment barriers and discrimination. We welcome the unique contributions you can bring in terms of education, opinions, and culture, and all qualified applicants will receive consideration for employment without regard to race, religion, beliefs, colour, national origin, sex, sexual orientation, gender, gender identity, gender expression, age, veteran status, or status as an individual with a disability, among other things.

We also welcome LGBTQ2+, First Nations, Metis Nations, Inuit, and Multicultural groups and

Arts Council Wood Buffalo recognizes that we live, work, and create on the ancestral territories
of the Dene, Nêhiyawak, and Metis Nations, and other First Nations peoples. We are all treaty
people together in our collective home within the boundaries of Treaty 8. We would also like to
recognize the traditional knowledge holders and Elders who are still with us today, and those
who have gone before us.